Create people and assign teachers or assistants

For: Centre Manager, Super Admin

Look for: Students & teachers

1. Use Students & teachers → Create student or Create teacher. Codes are generated automatically; complete the name and required sign-in details. A teacher cannot create accounts.
2. Create attendance account is for a person who only needs attendance. After creating the account, assign its Attendance Manager, Approver or Reporter responsibilities in Roles & responsibilities. Each role covers this centre only.
3. A Super Admin can choose Create accountant, enter a name and temporary password, and select Payroll Viewer or Payroll Manager. Codes are generated automatically. Creation and the payroll role are saved together; there is no teaching access. Use the Explicit payroll access account filter to find assigned people.
4. An accountant is labelled Operations account, with its payroll role shown beside it. Share the sign-in page, centre code and username privately, with the temporary password separately. Automatic account invitation emails are not implemented; verified accounts can receive manually composed notifications. The accountant must enrol an authenticator and change the password before accessing payroll.
5. Open a person to view their account status, roles and powers. Add a teacher’s subjects and class range in their teaching profile.
6. In Assign teachers and assistants, select the centre first. Choose a student and the teacher/assistant, then save the mapping. Repeat for additional teachers; remove a mapping when it is no longer appropriate.
7. A teaching profile describes what a teacher teaches; the student mapping controls which learners they can manage. Extra grants broaden only the permissions stated beside them.
8. Use block/suspend to pause access. Archive account preserves history and moves the person to Archived students or Archived staff. Restore returns the account as blocked. Only a Super Admin can permanently delete personal data after archiving and fresh authentication.
9. Use Reset password/authenticator after checking the person’s identity. Managers can manage eligible student/teacher credentials in their centre; shared identities and administrator accounts have stricter controls.
10. Current payroll access also protects the account. Only a Super Admin can edit, reset, block, archive or restore that identity, including when the payroll role is held in another centre. Revoking payroll access through Roles & responsibilities takes effect on the next permission check.

This guide explains the feature; reading it does not change any setting or grant access. Back to all help